1.The electronic version
of this document, found at: http://www.hud.gov/grants/index.cfm, contains hyperlinks that will take you from one
section to another.To activate a
hyperlink, place your cursor over any highlighted area and right click on the
mouse.The Table of Contents also
functions in this manner.
2.You will find it
helpful if you customize your Toolbar so that you can go back and forth between
the hyperlink and your previous page.To do this go to Tools, click on Customize, click on Toolbar,
and click on Web to include itin your selection.After selecting Web you will see two
arrows in your Toolbar, click back and forth to move between the hyperlink and
the previous page.
3.Arrows are
inserted on each screen shot to identify the item of discussion.
4.In addition, Footers are located at the bottom of each page to help you manage your location.
5.You can conduct a word search in the document by selecting Edit on the Toolbar, click on Find, type in the word or phrase
that you are looking for, and click on Find Next.
LET’S GET STARTED!
INTRODUCTION
The U.S. Department of Housing and Urban Development
(HUD) is pleased to provide you with a Desktop UserGuide to Submitting Electronic Grant Applications, created to
assist grant applicants when submitting applications electronically through
Grants.gov. Grants.gov is the official Federal Government website for
applicants wishing to find and apply for funding opportunities from all 26
Federal grant-making agencies. It is
the central location to find grant funding opportunities, register as an
organization, and submit a grant application.
Each year, HUD consolidates the majority of its
individual Notice of Funding Availability (NOFA) into one announcement called the
Super Notice of Funding Availability (SuperNOFA).
An organization seeking HUD grant funds must apply
for each funding opportunity by submitting an electronic grant application
through Grants.gov.This Desktop User
Guide provides an overview of key processes for finding, registering and
applying for funding opportunities using Grants.gov.The chart below provides answers to Frequently Asked Questions
about Grants.gov, outlines the basic steps involved with finding, registering
and applying for grant opportunities, including grants from HUD, and identifies
the Key Players in the process.
Grants.gov is the official Federal Government website where applicants
may Find and Apply to funding opportunities from all 26 Federal grant-making
agencies.
Why was Grants.gov developed?
There are over 1000 individual grant programs from
26 Federal grant-making agencies that issue over $400 billion in annual
awards. Many of these programs operate independent, paper-based processes,
which makes finding and applying for Federal grants difficult. Grants.gov
centralizes information on grant opportunities and provides the ability to
apply for those grants in one convenient online location.
Why do
grant applicants have to register with the Central Contractor Registration to
use Grants.gov?
The Central Contractor Registration
(CCR) houses organizational information that Grants.gov
uses to verify applicant organization identity and to pre-fill repetitive
information on grant applications. Grant applicant organizations must
register with the CCR before they can submit a grant application through
Grants.gov. When an organization registers with the CCR, it is required to
designate an E-Business Point of Contact (E-Business POC). The E-Business POC
is the sole authority of the organization capable of designating, or
revoking, an individual’s ability to submit grant applications on behalf of
the organization via Grants.gov.
Why do
grant applicants have to register with a Credential Provider?
In order to safeguard the security of
electronic information, Grants.gov utilizes E-Authentication, the Federal
program that ensures secure transactions. E-Authentication defines the level
of trust or trustworthiness of the parties involved in a transaction through
the use of Credential Providers. It is the process of determining, with
certainty, that someone really is who they claim to be. The Credential
Provider for Grants.gov is Operational Research Consultants (ORC). When a
grant applicant registers with ORC, they receive a username and password,
which is then used to Register with Grants.gov as an Authorized Organization
Representative (AOR). AORs are individuals designated as authorized to submit
grant applications for their organization via Grants.gov. Once an individual
has registered with Grants.gov as an AOR, their E-Business POC is asked to
validate the registration. Once the E-Business POC validates the request, the
individual requesting AOR status for their organization will receive
notification via email confirming they are able to submit grant applications
through Grants.gov.
Why do
grant applicants have to register with Grants.gov?
Grant
applicants must register with Grants.gov as an Authorized Organization
Representative, (AOR), in order to submit grant applications electronically
through Grants.gov on behalf of their organization. The E-Business POC listed
on an organization's CCR registration will receive email notification stating
that the grant applicant has registered to submit grants. The E-Business POC
will then need to log onto the EBiz section of Grants.gov and assign
the Authorized Applicant role to the grant applicant. Once the E-Business
POC does this, the applicant will receive email notification stating that
they have been designated as an AOR and will be able to submit applications
through Grants.gov.
Start
your search for HUD and other Federal government-wide grant opportunities and
register to receive automatic email notifications of new grant opportunities
as they are posted at http://www.grants.gov/.
Organizations
that submit a grant application using Grants.gov are required to request a
Data Universal Number System (DUNS) number, register with the Central
Contractor Registration (CCR), register with the Credential
Provider, register with Grants.gov, and register with their specific
organization.
In order
to register with the Central Contractor Registration your organization will
need a DUNS number. A DUNS number is a unique nine-character identification
number provided by the commercial company Dun & Bradstreet (D&B).Many organizations already have a DUNS
number.To investigate if your
organization already has a DUNS number or to obtain a DUNS number, contact
D&B at 1-866-705-5711.If your
organization does not have a DUNS number, you should ask the chief financial
officer, grant administrator, or authorizing official of your organization to
register for a DUNS number. It is possible to request a DUNS number online
via web registration, however, the process can take up to 48 hours to
complete. Therefore, we suggest that you do this by phone, which will take
about 10 minutes. There is no charge.
Your
organization will also need to register with the Central Contractor Registration.
You must have a DUNS number from Dun & Bradstreet before you register
with CCR. Many organizations already have a DUNS number.This will take about 10 minutes and is
free of charge. Be sure to complete the Marketing Partner ID (MPIN) and
Electronic Business Primary Point of Contact fields during the CCR
registration process. These are mandatory fields that are required when
submitting grant applications through Grants.gov. If your organization
completes the CCR registration process by 6:00 p.m. eastern standard time,
the organizational representatives will be able to begin their registration
process the very next business day. Your organization can also register with
them online at http://www.ccr.gov/. This
will take about 30 minutes.
The
Authorized Organization Representative (AOR) must register with the
Grants.gov Credential Provider to receive a Username and Password. This will
be required to securely submit your grant application.
The AOR
must also register with Grants.gov in order to submit grant applications on
behalf of an organization. After the AOR completes the registration process
the organization’s E-Business POC, you will receive an email notification
confirming that you are able to submit applications through Grants.gov.
The
E-Business POC performs the final step in the Grants.gov registration
process, actually authorizing someone to submit a grant application on behalf
of their organization. This safeguards an organization from individuals who
may attempt to submit grant application packages without permission.After the E-Business POC completes the
registration process, the AOR will receive an email notification confirming
that he or she is able to submit applications through Grants.gov.
Once you
have located a grant opportunity for which you wish to apply, check to see if
it is available to apply online through Grants.gov. You will need to enter
the Funding Opportunity, Funding Opportunity Competition ID or CFDA
number to access the application package and instructions. In order to view
application packages and instructions, you also need to download and install
the PureEdge
Viewer. This small, free program will allow you to
access, complete, and submit applications electronically and securely.
You will
submit the application online. When you have completed all of the
registration steps and are ready to submit the completed application, log
into Grants.gov using the Username and Password you created when you
registered with the Grants.gov Credential Provider to submit the application.
Once you
have submitted an application you can check the status of your application
submission. You can identify your application by CFDA Number, Funding
Opportunity Number, Competition ID, and/or Grants.gov Tracking Number.
The CCR
Point of Contact is the person who completes the CCR registration and
acknowledges that the information provided in the CCR registration is
current, accurate, and complete. The person named here will be the ONLY
person within the registering company to receive the Trading Partner
Identification Number (TPIN) via email or U.S. Postal mail.The CCR POC at the time of the CCR
registration identifies the
E-Business
Point of Contact.
Note:The E-Biz POC and the AOR can be the same
person.
E-Business POC is also listed as E-Biz POC in this
document.
An E-Business Point of Contact (POC) is
responsible for the administration and management of grant activities in
his/her organization. The E-Business POC grants the Authorized Organization
Representative (AOR) the privilege to submit grant applications through
Grants.gov.When your organization registers with the CCR, you
will be required to designate an E-Business Point of Contact (E-Business POC) and an alternate, who will be
responsible for identifying and naming individuals as Authorized Organization
Representatives (AORs).The
AOR willsubmit applications through Grants.gov for your organization.The E- Business POC will become the sole authority
of the organization with the capability of designating, or revoking, an
individual’s ability to submit grant applications on behalf of their
organization through Grants.gov.
Note:The E-Biz POC and the AOR can be the same
person.
An AOR submits a grant on behalf of a company, organization,
institution, or government. AORs have the authority to sign grant
applications and the required certifications and/or assurances that are
necessary to fulfill the requirements of the application process.
Note:The E-Biz POC and the AOR can be the same
person.
The MPIN
is a password that the E-Business POC will need to access Grants.gov to
authorize the AOR to submit a grant application.The E-Business POC creates the MPIN in CCR.
The
TPIN, assigned by CCR, is your confidential number that confirms that you
have successfully registered in CCR; it also allows you to change your CCR
information.
Beyond this User Guide there is much detailed
information available to assist grant applicants with the electronic grant
application process.On the Grants.gov
website, you will find a wide range of online user support tools, including a
Training Demonstration, which is a computer-based training tutorial,
Registration Checklists, a Quick Reference Guide, and Frequently Asked
Questions documents.The Grants.gov Contact
Center at 800-518-GRANTS (4726) is also available to answer questions about
using Grants.gov and is open 7 a.m. to 9 p.m. eastern standard time, Monday
through Friday, excluding Federal holidays.
You can also obtain information on HUD’s website at
www.hud.gov/grants where you can find background information on HUD’s grant
programs and HUD webcasts that provide information on each grant program.To find out more about the SuperNOFA
program, contact the NOFA Information Center at 800-HUD-8929 or at 800-HUD-2209
(TTY) for the hearing impaired.The
hours of operation are 10:00 a.m. to 6:30 p.m. eastern standard time, Monday
through Friday, excluding Federal holidays.
Grants.gov provides you with
the ability to search for Federal government-wide grant opportunities and to
sign up to receive grant opportunity email notifications.
On Grants.gov you can search
for Federal Government-wide grant opportunities by topic, agency, or business
area.You can search for these
opportunities through a Basic Search, Browse by Category, Browse by Agency, and
Advanced Search.
Allows you to search by Keyword,
Funding Opportunity Number, or CFDA Number.
To use the Basic
Search option, follow the instructions below:
1.Click the Basic
Search button on the Search Grant Opportunities screen.
2.Enter your
search criteria into one of the fields below and click Search.
Note: If
more than one field is completed, only those opportunities meeting all the
criteria will be returned.
3.To use the Keyword
Search field, enter part or all of the text for the title of the grant you
are searching for.
4.If you know
the funding opportunity number, enter it in the Search
by Funding Opportunity Number field. If you are not sure of the
entire Funding Opportunity Number:
§Use an asterisk “ * ”to replace
one or more characters.
§Use a question mark “?” to replace one
character.
5.If you know
the offering agency’s Catalog of Federal Domestic Assistance (CFDA) number,
enter it in the Search by CFDA Number field.
If you are not sure of the entire CFDA number:
§Use an asterisk “ * ” to replace
one or more characters.
§Use a question mark “?” to replace
one character.
6.To clear the Basic Search form,
click the Clear Form button.
Once you have entered the
necessary search criteria, click the Start Search
button to begin the search. Your results will display on the Search Results screen.
Conduct a search by category
such as housing, arts, environment, transportation, or social services.
Start
by selecting a grant category that interests you.
To use the Browse
by Category option, follow the instructions below:
1.At the Search Grant Opportunities screen, click the Browse
by Category button.
2.Access a
listing of grants by category by clicking the title that best describes
the type of grant you are looking for. For this example Housing is
selected.
3.Your results will
display a listing of grants within the category you selected on a Search Results screen.The following results are from the Housing
Category.
Access a list of grant
opportunities by Agency by clicking on a Federal Agency.
To use the Browse by Agency
option, follow the instructions below:
1.Click the Browse
by Agency button on the Search Grant Opportunities screen.
2.Access a
listing of grants by Agency by clicking the name of the Agency
that is offering the grant you are looking for.For this example the U.S. Department of Housing and Urban
Development is selected.
3.Your search
results will display a listing of grants offered by the Agency you
selected on a Search Results screen. The
following results are from the U.S. Department of Housing and Urban
Development.
If you still have not found
what you are looking for by completing the basic search or browsing, use the
advanced search. This allows you to search by the following categories:
Key word
Open Opportunities, Closed Opportunities, Archived
Opportunities
Funding Opportunity Number
Dates
CFDA Number
Funding Activity Category
Funding Instrument Type
Eligibility (e.g., nonprofit, State, etc.)
Agency and SubAgency
To use the Advanced Search option,
click the Advanced Search button on the Search Grant Opportunities
screen and follow the instructions below.
1.Enter
information in one or more of the fields listed and then click the Start
Search button. You are not required to enter information in all
fields before clicking the Start Search button.
2.Select
whether you want to search Open Opportunities, Closed Opportunities, or Archived
Opportunities in the Search In section by clicking the radio button
next to the corresponding field. Open Opportunities
are grant opportunities that are still available for applicants to submit
applications.Closed Opportunities
are opportunities that are no longer active for applicants to submit
applications but are still visible within the database. Archived Opportunities are opportunities that
are no longer active for applicants to submit applications.
3.If you know
the funding opportunity number, enter it in the Search
by Funding Opportunity Number field. If you are not sure of the
entire Funding Opportunity Number:
§Use an asterisk“ * ” to replace
one or more characters.
§Use a question mark “?” to replace
one character.
4.Select the
time period for which you want to search in the Dates
to Search field.
5.If you know
the offering agency’s Catalog of Federal Domestic Assistance (CFDA) number,
enter it in the Search by CFDA Number field. If you are not sure of the
entire CFDA number:
§Use an asterisk “ * ” to replace one or more characters.
§Use a question mark “?” to replace one character.
6.Select the
funding activity category from the Search by Funding Activity Category field.
If you want to select multiple items in this list, hold down the CONTROL or
SHIFT key. Mac users should hold the APPLE or SHIFT key.
7.Select the
funding instrument type from the Search by Funding
Instrument Type field. If you want to select multiple items in this
list, hold down the CONTROL or SHIFT key. Mac users should hold the APPLE or SHIFT key.
8.Select the
opportunity eligibility from the Search by Eligibility field. If you want
to select multiple items in this list, hold down the CONTROL
or SHIFT key. Mac users should hold the APPLE or SHIFT key.
9.Select the offering agency from the Search by Agency field. If you want to select
multiple items in this list, hold down the CONTROL or SHIFT key.
10.If you
would like to include a sub agency in your search, click the Select Sub
Agencies button to display a Search by Sub Agency field. Select the
desired Sub Agency from the list. If you want to select multiple items
in this list, hold down the CONTROL or SHIFT key. Mac users should hold the APPLE or SHIFT key.
The results
below are from a search using Keyword – Housing, Archived Opportunities, All
Days, Housing Category, Grant Funding Instrument Type, All Eligibility Types,
and Agency - U.S. Department of Housing and Urban Development.
11.To clear the Advanced
Search form, click the Clear Form
button.
12.Once you
have entered in the necessary search criteria, click the Search button to begin the search.
Note: Once you find an opportunity you wish to
apply for you will need to record the Funding
Opportunity Number or CFDA Number and
enter it manually.
On Grants.gov you can
subscribe to receive email notifications of new grant postings by selecting Grant
Opportunity Subscription Services. When you sign up for this service,
Grants.gov will automatically notify you via email when a new grant has been
posted.
To subscribe:
Click FIND GRANT OPPORTUNITIES at the top
of any screen on Grants.gov.
This will take you to the Federal Grant Service
Unsubscription Form.
Enter
your complete email address and click on Unsubscribe
from Mailing List.
CHAPTER 2 -STEPS TO REGISTER FOR ELECTRONIC APPLICATION
SUBMISISION (FIVE STEPS)
Before you can submit your
grant application electronically through Grants.gov, you must complete several
important steps to register as a submitter.The registration process can take approximately two weeks to be
completed.Therefore, registration should be done in
sufficient time before you submit your application.The Grants.gov web site offers access to checklists to help
applicants complete the registration process at Grants.gov - Get Started.Registration steps include:
A. Step One: Obtain A Data Universal
Number System (DUNS) Number
In
order to register and submit an electronic application via Grants.gov, your
organization will need a DUNS number. A DUNS number is a
unique nine-character identification number provided by the commercial company
Dun & Bradstreet (D&B).
Note:You
must have a different 9 digit DUNS for each physical location/different address
in your organization.
Prior to requesting a DUNS number,
investigate if your organization already has a DUNS number by contacting your
chief financial officer, grant administrator, or authorizing official within
your organization. If your
organization does not have a DUNS number you can immediately receive one by
calling 866-705-5711.The approximate
time to get a DUNS number by phone is 10 – 15 minutes, and there is no charge.
Note:You should wait approximately 24 to 48
hours to register with the Central Contractor Registration so that your DUNS
number can become active in D&B’s records.
The registration process allows for use of the DUNS +
4 as part of the registration process. The use of the DUNS + 4 allows large
organizations to register as a single parent organization, as well as register
sub-units or organizations.Each
sub-organization would use the main 9-digit Data Universal Numbering System
(DUNS) number plus 4 additional unique DUNS numbers.
If you decide to call Dun &
Bradstreet (D&B), please have the following information ready
when you call:
– Name of your organization
– Organization address
– Local phone number
– Name of the CEO/Organization owner
– Legal structure of the organization (corporation, partnership,
proprietorship)
– Year the organization started
– Primary line of business
– Total number of employees (full and part time)
As a result of obtaining a
DUNS number, you have the option to be included on D&B's marketing list
that is sold to other companies. If you do not want your name/organization
included on this marketing list, request not to be listed when you are speaking
with a D&B representative during your DUNS number telephone application.
You can also
obtain a DUNS number on-line by following these instructions:
§Under #1, click the link to the web form and continue.
Once the web form is submitted, an automated response will
be sent to the email address provided.This will give a tracking ID number, which will assist D&B in
tracking the status of the request.
A response from the appropriate fulfillment center
regarding the DUNS request will be sent within one business day and it will
contain the DUNS number.If
additional information is needed by D&B, the request will be marked Pending
and the reason will be provided in the email.All pending requests are kept by D&B for 3 business days before
being denied.
Note:Your
registration is not finished until Steps Two through Five are completed.
Grant applicants and
recipients must register with the Central Contractor Registration (CCR) to
begin the electronic application submission process.The CCR is the primary vendor database for the
U.S. Federal
Government.Vendors are required to
register to provide basic information relevant to procurement and financial
transactions.Vendors must update or renew their registration annually
to maintain an active status.CCR validates the vendor’s information and electronically shares
the secure and encrypted data with the federal agencies’ finance offices to
facilitate paperless payments through electronic funds transfer (EFT).
Grants.gov uses the CCR to
establish roles and IDs for the representatives of organizations that will use
Grants.gov to submit electronic applications.Information for registering with the CCR and on-line documents can be
found at http://www.ccr.gov/.
Note:You will NOT be able to complete your CCR registration until CCR has
confirmed your Employer Identification Number (EIN) or Taxpayer Identification
Number (TIN) with the IRS.It will take 24-48 hours for IRS to validate your TIN.According
to the IRS, if you do not currently have an EIN and need to apply for one over
the phone or Internet, you will be given a tentative EIN, but your EIN may not
become active for up to two (2) weeks. If you have questions about your EIN,
please call 1-800-829-4933.If you
apply for an EIN by mail, confirmation from the IRS can take up to 5 weeks.
Before registering, you should review theCentral
Contractor Registration Handbook, which can be found by clicking on the CCR
Handbook tab at the top of the page at http://www.ccr.gov/.You can also contact the CCR Assistance
Center 24 hours, 7 days a week at 888-227-2423 or 269-961-5757 for
assistance.
The CCR Worksheet is a tool that you can use to collect
information about your organization before you register.It contains general, corporate, and
financial information, as well as information on goods/services, Point of
Contact, and Electronic Data Interchange (EDI) that will you will need during
the registration process.It is
When the CCR Worksheet is completed and accepted by CCR it
becomes your organization’s Trading Partner Profile (TPP).It identifies the CCR Point of Contact, the
E-Business POC, and provides the organization’s MPIN.
§Click on Register with Central Contractor Registry
(CCR)
§At this screen you can download CCR’s Registration
Worksheet and complete it prior to registering.See Appendix
1 – CCR Registration Worksheet.It
is highly recommended that you print this worksheet and keep it with your
records.The worksheet contains
pertinent information that you will need during the registration process.When the worksheet is completed and
accepted by CCR it becomes your organization’s Trading Partner Profile
(TPP).If you already have
the necessary information on hand, the on-line registration takes approximately
one hour to complete, depending upon the size and complexity of your
company.
§Click on Start New Registration to start the
registration process.You must have a
Data Universal Numbering System (DUNS) Number in order to begin the
registration process.
§At the next screen enter your DUNS number and click on Submit.
When you register via the Web, a temporary confirmation
number will be assigned to you so that your application can be saved in the
event you are unable to complete it during your initial on-line session. It is
important that you write down your temporary confirmation number, as you must
have it, along with your DUNS Number, to resume your application. An example of
a temporary confirmation number is available at Appendix 3 at the end of the
chapter.Clicking Validate/Save
will save the incomplete registration. A list of information you are missing
will appear on the Show Errors list. Registrations in process are saved
for up to 120 days for your convenience. Once your complete registration is
submitted, the confirmation number becomes invalid.
You
will be unable to submit your registration on-line unless all of
the mandatory information is provided. You will be notified of missing
information by a list of errors on each page when you click Validate/Save.
Once you have provided the information, click Validate/Save again to
verify that all necessary fields are filled.
The second notice, which
you will receive within 48 hours after submitting your registration, provides
you with a Web link/address where you can enter your DUNS number and temporary
confirmation number to obtain your confidential TPIN.
A
Trading Partner Identification Number, which is assigned by CCR, will replace
the temporary confirmation number when your registration is active. The TPIN is also your confidential number that
confirms that you have successfully registered in CCR and allows you to change
your CCR information.An example of a TPIN letter is provided in
Appendix 5 at the end of this chapter.
If your registration was
submitted successfully, you will receive notice either by U.S. Postal Service
mail or email. The email notice contains a method to access your confidential
TPIN. The TPIN access information is sent separately for security reasons.
Receipt of your TPIN is your confirmation that you are successfully registered
in CCR. The confidential TPIN allows access to your CCR data and is required to
make, or request, any changes or updates to your active registration.
Applicants
are required to renew/update their information in CCR on an annual basis.If you do not renew your registration it
will expire and result in your Grants.gov application being rejected.
Thirty
days prior to the expiration of your CCR registration, a 30-Days To
Expiration Letter will be sent to the CCR POC, identified in the CCR
Trading Partner Profile (TPP), notifying them of the pending expiration.See
Chapter 2, Appendix 6, 30-Days To Expiration Letter.If
the CCR registration is not updated within this timeframe, the registration
will expire. The CCR POC will receive a final Expiration Letter.See
Chapter 2, Appendix 7, Expiration Letter.
§To renew your registration, the CCR POC should go to http://www.ccr.gov/ and click on Update or
Renew Registrations Using TPIN.
§Enter your DUNS number and TPIN, and then click Submit.
§If there are no changes to the registration, click the Validate/Save
button for the information to register in the system.If there are changes, enter the changes, and
click the Validate/Save button.
NOTE: You must click on the Validate/Save or
the Renew Profile (Trading Partner Profile) button in Registration Tools.Please be aware that new
requirements may have been implemented since your last visit. You may receive
an error on your renewal if a new requirement isn't fulfilled.
§At this
screen you will receive a notice advising that you successfully finished your
CCR Registration.
Your registration renewal/update may take approximately 48
hours to update.
At this screen it is also highly recommended, if you have
not done so already, that you print your TPP.It contains your organization’s DUNS number, CCR and E-Business
POC names, and the MPIN.At the above
screen, click on View TPP and then print.
You can also call the CCR at 888-227-2423 for assistance.
-You are responsible for
ensuring the accuracy of your registration. You must use your DUNS Number in
conjunction with your TPIN number when making and requesting any changes to
your profile.
-You are responsible for
updating all of your registration information as it changes.
-You must renew your
registration at least once a year. If you do not renew your registration, it
will expire. An expired registration will affect your ability to conduct
business (receive contract awards or payments) with the federal
government.
-Please remember that
once you cancel your registration, all payments, if payments are being made,
will cease. A vendor must remain active in CCR until all payments are made to
avoid discontinuation.
-You may voluntarily
delete your registration at any time by going on-line with your DUNS Number and
TPIN or contacting the CCR Assistance Center at 888-227-2423 or 269-961-5757.
If you delete your registration, your information will be removed from the CCR
database. If you delete your registration by mistake, you may call to reinstate
that registration.
If you are registered in CCR, but do not
know your TPIN follow the steps below.The
TPIN is a confidential number that is required for subsequent changes and
renewal of your registration.
§Go to http://www.ccr.gov/
and click on Update or Renew
Registrations Using TPIN.
§Select Click
here for a TPIN Letter Request.
§On the next
screen enter your DUNS number and click on Send
TPIN Letter.
* Data Universal Numbering
System (DUNS) Number: The Data Universal Numbering System (DUNS) Number is a
unique nine-character identification number provided by the commercial company
Dun & Bradstreet (D&B). Call D&B at 866-705-5711 or access their
website at http://ccr.dnb.com/ccr/pages/CCRSearch.jsp
if you do not have a D-U-N-S Number. The process to request a DUNS Number via
phone takes about 10 minutes and is free of charge. Internet requests are
fulfilled within 24 hours. Once a DUNS Number has been issued, it will be
available for use in CCR within 24 hours.
You must have a different nine-digit DUNS Number for
each physical location or different address in your company as well as for each
legal division that may be co-located. When entering your DUNS Number, enter
only the numbers; do not include dashes. As a result of obtaining a DUNS
Number, you might be included on D&B's marketing list that is sold to other
companies. If you do not want your name or company name included on this
marketing list, D&B has asked that you contact them anytime at the same
numbers noted above to request they be removed.
DUNS +4: The use of DUNS+4 Numbers to identify vendors
is limited to identifying different CCR records for the same vendor at the same
physical location. For example, a vendor could have two records for themselves
at the same physical location to identify two separate bank accounts. (Vendors
wishing to register their subsidiaries and other entities should ensure that
each additional location obtains a separate DUNS Number from Dun &
Bradstreet at 866-705-5711.)
CAGE Code: The Commercial and Government Entity (CAGE)
Code is a five-character ID number used extensively within the federal
government. Vendors with a U.S. address may submit the application without a
CAGE Code if they do not have one. If your application does not contain a CAGE
Code, one will be assigned to you. The CCR registration process will also
verify existing CAGE Codes for all applicants. To speed up the process, make
every effort to use a current CAGE Code in your application. You must have a
separate CAGE Code for each physical location and separate division at the same
physical location. Each separate CCR registration must have its own CAGE Code.
If you think you have a CAGE Code, search the DLIS CAGE web at http://www.dlis.dla.mil/cage_welcome.asp.
NOTE: Vendors located outside of the U.S. are required
to include an NCAGE Code on the registration, or it will be considered
incomplete.
* Legal Business Name and
Doing Business As (DBA): Enter the legal name by which you are incorporated and
pay taxes. If you commonly use another name, such as a franchise or licensee
name, then include that in the DBA space below the Legal Business Name. Your
legal business name as entered on the CCR registration MUST match the legal
business name at Dun & Bradstreet. If the information does not match,
your
registration may be rejected during processing. Do not type "same" or
"as shown above" in the DBA field.
If you do not know your TIN/EIN, contact the IRS at
1-866-255-0654 (Option 2). If you operate as an individual sole
proprietorship, you may use your Social Security Number if you do not have a
TIN/EIN. If you are located outside the United States and do not pay
employees within the U.S., you are not required to provide a TIN. When
entering your TIN (EIN or SSN) on the web site enter only the numbers; do not
include the dashes (Example: 123456789, not 123-45-6789)
Note: Authority: 31 U.S.C. 7701 (c) (3)
Principal Purpose(s). The TIN may be used by the Federal Government to collect
and report on delinquent amounts arising out of the offers relationship with
the Federal Government.
Note: As
of October 30, 2005, the IRS will validate all TINs. You will not be
allowed to have an active CCR registration without a validated TIN. The
TIN matching process is a joint effort between the General Services
Administration (GSA), Department of Defense (DOD), and the IRS to improve the
quality of data in government acquisition systems. A notice has gone out to CCR
registrants informing them of the IRS validation in CCR registration.
In order
to complete your CCR registration and qualify as a vendor eligible to bid for
federal government contracts or apply for federal grants, the TIN and Taxpayer
Name combination you provide in CCR must match exactly to the TIN and Taxpayer
Name used in federal tax matters.
It will
take one to two business days to validate new and updated records prior to
becoming active in CCR.
Division Name and Number: If you do business as a
division of a larger company, use this space to indicate the proper name for
your division. If a number identifier commonly distinguishes your division,
enter that in the division number field. Otherwise, leave blank.
Company URL: If applicable, provide your company’s homepage
URL. Both upper and lower cases are acceptable.
* Physical Street Address 1: PO Box and c/o may
not be used in this space. You must include a valid street address where your
business is located. If you use a PO
Box for correspondence, this may be included in the
space allocated for "mailing address." Your street address, as
entered on the CCR registration, MUST match the street address assigned to your
D&B DUNS Number. If the information does not match, your registration may
be rejected during processing. You may not register a branch of the business
with the branch address and the headquarters DUNS Number.
Physical Street Address 2: Use this space to
continue your physical street address, if needed.
* City, State, and
Zip: The
nine-digit zip code is mandatory. When entering the nine-digit zip code on the
web, enter numbers only; do not include the dash. (Example: 123456789, not
12345-6789)
* Country: Choose the
appropriate country code abbreviation from the list provided.
* Mailing Address
Information: If you are unable to receive mail at your physical address,
enter a proper mailing address here. A Post Office Box is permissible. Any
address used here will receive all CCR correspondence. If the Point of Contact
is in a different location than the legal business address and wishes to
receive the mail directly, please enter the appropriate address here.
* Date Business Started: Enter the date your
business was started in its present form. This may be used to distinguish you
from others with similar names. When entering the information on the web site,
you must enter as mm/dd/yyyy. (Example: 01/01/1995)
* Fiscal Year End Close
Date: Enter
the day on which you close your fiscal year. For example, if you use the
calendar year, enter 12/31. When entering the information on the web site, you
must enter as mm/dd.
* Average Number of
Employees:
Be sure to provide accurate information about the number of employees for your
business, as this value is part of determining your business size
classification. The calculation must include the employees of all affiliates,
not just your individual branch. For more information, see http://www.sba.gov/size.
* Annual Revenue: Be sure to provide
accurate information about the three-year average annual revenue for your
business, as this value is part of determining your business size
classification. The calculation must include the revenue of all affiliates,
not just your individual branch. For more information, see http://www.sba.gov/size.
Annual revenue cannot be zero; you must enter a number. When entering revenue
in the web site, enter numbers only, no dollar signs or commas.
Company Security Level: If applicable, choose
the correct level of security for the facility.
Highest Employee Security Level: If applicable, choose
the security level of the employee with the highest employee security level at
that facility.
Corporate Information
*
Items are mandatory
* Type of Relationship with the U.S. Federal
Government:
Contracts: This option is for those who plan to respond to
federal government contracts.
Grants: This option is for those who plan to respond to
federal government grants.
Both Contracts and Grants: This option is for
those who plan to respond to both federal government contracts and
grants.
* Type of Organization: You
must choose one of the boxes to indicate the legal form of your business.
Corporate
Entity (Not Tax Exempt)
·If you choose Corporation as
your status, you must enter the state of incorporation if incorporated in the
U.S. If you are incorporated outside the U.S., you must provide country of
incorporation and check foreign supplier under business types.
Corporate
Entity (Tax Exempt)
·If you choose Corporation as
your status, you must enter the state of incorporation if incorporated in the
U.S. If you are incorporated outside the U.S., you must provide country of
incorporation and check foreign supplier under business types.
Partnership
Sole Proprietorship
·*Owner Information:
Mandatory if you have checked "Sole Proprietorship" as business type.
You must provide the name and phone number of the owner of the business.
Note: If you are a Limited Liability Partners
Company or S-Corporation, choose Corporation.
* Business Types
Check
all the descriptions that apply to your business (you must choose at least
one). If you are a small business, emerging small business, or a participant in
SBA programs such as 8(a) and HUB Zone, this information will be inserted into
your registration directly from SBA. You will not need to enter this
information.
PLEASE
NOTE: You should select business types that reflect the current status of
your business. The business types are not an indication of the business
opportunities you hope to pursue.
Type
of Organization:
Corporate Entity,
Not Tax Exempt
City
Corporate Entity,
Tax Exempt
County
Partnership
Inter-municipal
Sole Proprietorship
Local Government Owned
U.S. Government
Entity
Municipality
Federal Government
School District
Federal Agency
Township
Federally Funded
Research and Development Corporation
Foreign Government
State Government
International Organization
Local Government
Other
Other
Governmental Entities:
Airport Authority
Council of Governments
Housing Authorities
Public/Tribal
Port Authority
Interstate Entity
Transit Authority
Planning Commission
Other
Business/Organization Factors:
Foreign Owned and
Located
S Corporation
Limited Liability
Company
Types
of Business:
Architecture and
Engineering (A&E)
Hospital
Community
Development Corporation
JWOD Non-Profit Agency
Construction Firm
Manufacturer of Goods
Domestic Shelter
Nonprofit Organization
Educational
Institution
Other Not for Profit Organization
For Profit
Organization
Research and Development
Foundation
Service Provider
Hispanic Servicing
Institution
Veterinary Hospital
Education
Entities:
1862 Land Grant
College
Private University or College
1890 Land Grant
College
School of Forestry
1994 Land Grant
College
State Controlled Institution of Higher Learning
Historically Black
College or University (HBCU)
Tribal College (other than 1994)
Minority
Institutions
Veterinary College
Socio-Economic
Factors: (* Business Size
and SBA program participation are validated by SBA. These items are no longer
self-certified.)
(**
These categories require that the firm is 51% owned and controlled by one or
more members of the selected socio-economic group.)
Large
Business
Small
Business*
Veteran
Owned**
Service
Disabled Veteran Owned**
Woman
Owned**
Minority
Owned**
Subcontinent
Asian (Asian-Indian) American Owned**
Asian-Pacific
American Owned**
Black
American Owned**
Hispanic
American Owned**
Native
American Owned**
No
Representation/None of the Above**
Socio-Economic
Certifications:
DOT Certified
Disadvantaged Business Enterprise
Federally
Recognized Native American Entities:
Alaskan Native
Corporation Owned Firm
Native
Hawaiian Organization Owned Firm
American Indian
Owned
Tribal
Government
Indian Tribe
(Federally Recognized)
Tribally
Owned Firm
Other
Socio-Economic Categories:
Community Developed
Corporation Owned Firm
Small Agricultural
Cooperative
Labor
Surplus Area Firm
Goods/Services
* Items are mandatory
* North American Industry
Classification System (NAICS) Codes: NAICS Codes are a method for classifying
business establishments. You must supply at least one for your registration to
be complete. If you do not know your NAICS codes, you may perform a search at http://www.census.gov/epcd/naics02.
You must use six-digit NAICS Codes in your registration.
* Standard Industrial
Classification (SIC) Codes: Use this section to list all the classification codes
that apply to your products and services. Be sure to list as many as apply. SIC
codes can be four or eight digits, all numeric. You must supply at least one
valid SIC code for your registration to be complete. If you do not know your
SIC codes, you may perform a search at www.osha.gov/pls/imis/sicsearch.html.
Product Service Codes (PSC Codes): PSC Codes are optional,
four-character, and alpha-numeric. PSC Codes are similar to SIC Codes. PSC
Codes are used only to identify services. You may search for PSC Codes at http://fpdcapp.gsa.gov/pls/fpdsweb/pscwiz.
Federal Supply Classification Codes (FSC Codes): FSC Codes are
optional, 4-numeric digits. FSC Codes are similar to SIC Codes. FSC Codes are
used only to
When typing in your SICs, PSCs, or FSCs, separate them
with a comma only, no spaces. (Example: 1234,5231,9012)
Financial Information
* Items are mandatory
All registrants must complete this section, except Non
U.S. vendors doing business outside the U.S. and federal government agencies.
Electronic Funds Transfer (EFT) is the U.S. Federal Government's preferred
payment method and has been legally mandated for all contract payments. Contact
your bank or financial institution for the necessary information to complete
this section.
Electronic Funds Transfer
(EFT)
Financial Institution: Name of the bank used
for EFT/banking purposes. This field will be automatically filled from the ABA
Routing Number provided below.
* ABA Routing Number: ABA Routing number is
the American Banking Association nine-digit routing transit number of your
financial institution. Contact your financial institution if you require
assistance obtaining this number. You may also find the routing number on a
check. It is usually the first nine digits in the lower left-hand corner. This
number must be the EFT ABA Routing Number, not the Wire Transfer ABA Number.
* Account Number, Type, and
Lockbox Number: Enter
the appropriate account number to which you want your EFT payments deposited
and check the proper box to indicate whether it is a checking or savings
account. If you prefer to use a lockbox service, enter the appropriate account
number in the space provided. If you use a lockbox for your banking purposes,
you must also check "checking" under account type.
* Automated Clearing House
(ACH):
ACH is the Automated Clearing House department of your bank. Enter the
appropriate contact information for the ACH coordinator at your bank. This
information is necessary should problems occur with your EFT transfer; payment
locations must have a bank contact to call. Note that email addresses requested
under the contact entries refer to Internet email, not a
local area network email address within your office.
When entering the phone numbers on the web site, enter the numbers only; do not
put in dashes or parentheses. [Example: 9995551212, not (999) 555-1212.]
* Remittance Information: This is the address
where you would like a paper check mailed in the event an EFT transfer does not
work. Please indicate on the name line the party to whom the check should be
mailed and fill in the appropriate information. If you use a lockbox and want
checks mailed directly to the bank, insert the bank name and address
here.
* Accounts Receivable: Provide contact
information for the accounts receivable person at your company. An email
address is required. This is the contact provided to Defense Finance and
Accounting Service regarding EFT payments on your federal government contracts.
Please note that this contact is not authorized to receive or release
information regarding the CCR registration to any Registration Assistance
Center personnel. It may be beneficial to have the accounts receivable
contact also act as the additional contact for the registration.
* Credit Card Information: Does your company
accept credit cards for payment? This is a YES or NO question.
Point Of Contact
* Items are mandatory
* Registrant
Name: Also known as the CCR POC. List the name of the person that acknowledges that
the information provided in the registration is current, accurate, and complete.
The person named here will be the ONLY person within the registering company to
receive the Trading Partner Identification Number (TPIN) via email or U.S.
Postal mail. The Registrant and the Alternate Contact are the only people
authorized to share information with CCR Assistance Center personnel. It is
important that the person named here have knowledge about the CCR Registration.
An email address is required. Both upper and lower cases are acceptable for all
email addresses.
* CCR POC Alternate: Provide name and a
phone number for another person at your company should questions arise when the
primary contact is not available.
* Government Business POC: This POC is the
person in the company responsible for marketing and sales with the federal
government. An email address is required. Both upper and lower cases are
acceptable for all email addresses. This POC and
contact information, if entered, will be publicly
displayed on the CCR Search Page. All contact methods are mandatory.
Past
Performance POC:
This POC is that person in the company responsible for administering the
company's federal government past performance reports and response efforts. An
email address is required. Both upper and lower cases are acceptable for all
email addresses. This POC and contact information is optional and, if entered,
will be publicly displayed on the CCR Inquiry web site. All contact methods are
mandatory.
* Electronic
Business POC:
The EB POC is the person in the company responsible for authorizing individual
company personnel access into federal government electronic business
systems.
* Marketing
Partner ID (MPIN):This is a self-defined access code that will
be shared with authorized partner applications [e.g., Past Performance
Information Retrieval System (PPIRS), Federal Technical Data Solutions
(FedTeDS) etc.]. The MPIN is used to access these other systems, and you should
guard it as such. The MPIN must contain nine characters and at least one alpha
and one numeric character each.It
should not contain spaces or special characters.
Electronic Data Interchange
(EDI)
This is an optional section for those doing business through
EDI. If you have questions about doing business through EDI, please contact
your local Procurement Technical Assistance Center (PTAC) by visiting them at http://www.dla.mil/db/procurem.htm.
EDI Contact Information: If you are
registering as an EDI-capable company, please provide an EDI Point of Contact
here.
SUBJECT:
Central Contractor Registration (CCR) Welcome
Registration
Notification to DUNS Number: 123456789
Congratulations on your successful CCR registration! Your
Confidential Trading Partner Identification Number (TPIN) has been assigned and
will arrive in a separate mailing. The
TPIN is a confidential number that is required for subsequent changes and
renewal of your registration.
Please review the enclosed Registration for accuracy.
The maintenance of your registration, including renewal, is your
responsibility. It is imperative that you maintain an Active status in
CCR, as contracts will be awarded and payments made only to vendors that are Active.
The preferred method for updating or renewing your
registration is via the World Wide Web (WWW) at http://www.ccr.gov. All you need to do is click
on Update my Registration or Renew my Registration and enter your
DUNS Number and Trading Partner Identification Number (TPIN). Make changes, if
necessary, and then select the Submit button to renew your registration
for one year. You must select Submit even if no updates were made.
For assistance contact the Procurement Technical
Assistance Center (PTAC), http://www.dla.mil/db. Information about the
PTAC is also available through your Small Business Administration (SBA) office.
If you have further questions regarding this letter,
please call the CCR Assistance Center at 888-227-2423.
SUBJECT:
Trading Partner Identification Number (TPIN) Assignment
Your confidential TPIN is: XXXXXXXXXX. Your registration expires on
01/01/2001.The TPIN is a confidential
number that is required for subsequent changes and renewal of your
registration. If at any time you feel your TPIN has been compromised, please
contact our CCR Assistance Center toll free at 888-227-2423 or 269-961-5757
(DSN: 661-5757) internationally. The maintenance of your registration,
including renewal, is your responsibility. It is imperative that you maintain
an Active status in CCR as contracts will be awarded and payments made
only to Active vendors.
The preferred method for updating or renewing your
registration is via the World Wide Web (WWW) at http://www.ccr.gov. All you need to do is click
on Update my Registration or Renew my Registration and enter your
DUNS Number and Trading Partner Identification Number (TPIN). Make updates, if
necessary, and then select the Submit button to renew your registration
for one year. You must select Submit even if no updates were made.
If you do not have web access, you may make updates to
your registration and fax it along with your TPIN to 269-961-7243 or mail to:
Department of Defense
Central Contractor Registration
74 Washington Ave N Ste 7
Battle Creek, MI 49017-3084
For registration assistance contact the Procurement
Technical Assistance Center (PTAC), http://www.dla.mil/db, or the Small Business
Administration (SBA) office in your area.
If you have further questions regarding this letter,
please call the CCR Assistance Center at 888-227-2423.
SUBJECT:
Your registration in CCR expires on 09/01/2008.
Renewal Notification to DUNS Number: 123456789
This is your second and final notification. To maintain an
Active status in CCR and continue receiving payments on existing contracts, you
must renew your registration. The maintenance of your registration, including renewal, is
your responsibility. It is imperative that you maintain an Active status
in CCR as contracts will be awarded and payments made only to Active
vendors.
Failure to renew your registration will cause all
payments to stop immediately.
The preferred method for renewing a registration is
via the World Wide Web (WWW) at http://www.ccr.gov. All you need to do is click
on Renew my Registration and enter your DUNS Number and Trading Partner
Identification Number (TPIN). Make changes, if necessary, and then select the Submit
button to renew your registration for one year. You must select Submit
even if no updates were made.
If you do not have web access, you may make updates to
your registration and fax it along with your TPIN to 269-961-7243 or mail to:
Department of Defense
Central Contractor Registration
74 Washington Ave N Ste 7
Battle Creek, MI 49017-3084
For registration assistance, contact the Procurement
Technical Assistance Center (PTAC) http://www.dla.mil/db, or the Small Business
Administration (SBA) office in your area.
If you have further questions regarding this letter,
please call the CCR Assistance Center at 888-227-2423.
SUBJECT: Central Contractor Registration (CCR)
Expiration Notice
Renewal Notification to DUNS Number: 123456789
Your registration in CCR expired on 06/19/2005.
To return to an Active status in CCR and continue
eligibility for future contracts and payments on existing contracts, you must
renew your registration. The maintenance of your registration, including renewal, is
your responsibility. It is imperative that you maintain an Active status in CCR
as contracts will be awarded and payments made only to Active vendors.
The preferred method for renewing a registration is
via the World Wide Web (WWW) at http://www.ccr.gov. All you need to do is click
on Renew my Registration and enter your DUNS Number and Trading Partner
Identification Number (TPIN). Make changes, if necessary, and then select the Submit
button to renew your registration for one year. You must select Submit
even if no updates were made.
If you do not have web access, you may make updates to
your Registration and fax it along with your TPIN to 269-961-7243, or mail to:
Department of Defense
Central Contractor Registration
74 Washington Ave N Ste 7
Battle Creek, MI 49017-3084
For registration assistance, contact the Procurement
Technical Assistance Center (PTAC), http://www.dla.mil/db, or the Small Business
Administration (SBA) office in your area.
If you have further questions regarding this letter,
please call the CCR Assistance Center at 888-227-2423.
In order to safeguard the
security of your electronic information, Grants.gov utilizes a Credential
Provider to determine with certainty that someone is really who they claim to
be.An assigned AOR must register with
the Credential Provider to receive a username and password, which is needed to
submit an application package through Grants.gov.
§Scroll down the page,
enter your DUNS number, and click on Register.
§At the next screen
scroll down and select Get Your Credentials.
§At the next screen
complete all information and click on the Submit button.
§On the next screen you
will be asked to confirm your information, create your own User Name and
Password, and click on Submit.
Note:All Usernames and Passwords are case sensitive. Please
ensure that you are typing both your Username and Password exactly as they were
created, and that your "Caps Lock" key is turned off.
Screen Print
continued:
§If all information has
been entered correctly, you will receive a notice of Registration Success.Usernames and Passwords are validated on the
same day that you register.
Note:It is highly recommended
that you print this page for your records.In addition, you should write your Password on this page for future
reference.
In the
event that you forget your Password when submitting your application, you can
obtain a new Password from the Credential Provider. Complete the following
steps:
5.Click the Register
with Credential Provider link on the left side of the screen.
6.Enter the DUNS
number you used to register with the CCR and Credential Provider and click the Register
button.
7.On the left of the
screen, click the User Administration link and click on Forgotten
Password.
8.Enter the Username
that you received from the Credential Provider and click the Submit
button.
9.You will receive the
question that you entered as your Password reminder.
§Enter the answer to the
question in the SecretAnswer field.
§Create a new Password,
retype the new Password to confirm.
§Click the Submit
button.
10.If all information was entered correctly, the next
screen will confirm that your Password was successfully reset.Once you enter a new Password,
Grants.gov will automatically be updated.
11.You can also obtain
your Password by contacting Operation Research Consultants (ORC), the
Grants.gov Credential Provider at 800-816-5548 or 703-246-8536 between 7:30
a.m. to 6:00 p.m. eastern standard time or via email at eauthhelp@orc.com.
You must
contact Operational Research Consultants (ORC), the Grants.gov Credential
Provider at 800-816-5548 or 703-246-8536 between 7:30 a.m. to 6:00 p.m.
eastern standard time or via email at eauthhelp@orc.com. You may be
required to re-register.
Note:If you are required to re-register with the
Credential Provider, you will need to re-register your Username and Password
with Grants.gov.
Note:Your registration is not finished until
Steps Four through Five are completed.
The AOR
must register with Grants.gov in order to submit an application for an
organization. You can register with Grants.gov on the same day.To register with Grants.gov:
§At the next screen
scroll down and select Register with Grants.gov.
§Enter your Username
and Password supplied by the Credential Provider and click on Register.
§Complete all
information on the Authorized Organization Representative User Profile
screen and click Submit.
§Upon following all
steps correctly, you will receive a notice that you successfully registered
with Grants.gov.The E-Business POC
will receive a notice stating that someone has registered to submit grant
applications on behalf of your organization.
Note:Your registration is not finished until Step
Five is completed.
E.Step
Five: E-Business Point Of Contact (POC) Gives Authorization To AOR
This is a final and very critical step in the
registration process. Once a
potential AOR registers with a Credential Provider and Grants.gov, the
E-Business POC will receive an email stating that someone has signed up to
become an AOR for their organization.
Subject: Applicant Requesting Grants.gov AOR
Status
An individual from your organization has registered with
Grants.gov and requested to be designated as an Authorized Organizational
Representative (AOR) for your organization.Designating this person as an AOR will allow him to submit
grant applications to Federal Agencies via Grants.gov on behalf of your
organization.NOTE:The user will
not be able to submit an application on behalf of your organization until this
designation process has been completed. To access the e-Business Point
of Contact (EBiz) section of Grants.gov, you will be prompted for an ID (use
your organization's DUNS number) and a password (use your organization's CCR
MPIN), which was assigned to your organization when it enrolled with the
Central Contractor Registry (CCR). If you have forgotten your organization's
CCR MPIN password, contact the CCR by calling 1-888-227-2423 or by clicking http://www.ccr.gov/.As the CCR e-Business Point of Contact, you
are the only person authorized for your organization to approve this individual
as an AOR.Please log in to the EBiz
section of Grants.gov at https://atapply.grants.gov/AorMgrGetID
to authorize this individual to perform this function.If you determine that this individual should
not be assigned AOR access, do not update the user roles when you review the
request in Grants.gov.If you have
questions regarding the EBiz role assignment process, information is available on
the site at https://atapply.grants.gov/AorMgrGetID
and clicking the help button in the upper right corner. Information is also
available in the Customer Support section at mailto:support@grants.gov.
The E-Business POC will
then need to authorize the AOR as the agency representative approved to submit
applications on behalf of the organization before that person can submit an
application.
Note:If an AOR has not been authorized by their
E-Business POC, the submitted application will be rejected.
§Go to http://www.grants.gov/
and click the Ebiz link at the top of any screen within Grants.gov.
§At the next screen,
click on E-Business Point of Contact Login.
§Enter your DUNS
and MPIN and click on Login.
§On the left side of the
screen, select Manage Applicants.
§Click on the boxes next
to the names of the AOR that you are assigning rights and click on Reassign
Roles.
NOTE:An organization can have more than one AOR and,
as a result, each AOR can submit an application for the same grant
program.Keep in mind that HUD will
only accept the last application submitted in Grants.gov by an organization.
§At the above screen:
(1) You can authorize an AOR to submit applications on behalf of the
organization; (2) You can delete an applicant, and (3) You can remove an AOR’s
authorization to submit applications on behalf of the organization.
§In this screen shot the
User is not assigned a role.The Current
Roles box indicates – No Remaining Roles.Use the arrows to move the roles from one box to the other.
§In this screen shot the
User’s Current Roles box has been changed to Authorized Applicant.
§Click on Continue.You will receive a notice that the role has
been successfully reassigned.
§Repeat the steps if you
are assigning different rights to multiple AORs.
The AOR will receive an
email advising that the E-Business POC has provided them authorization to
submit applications on behalf of their organization.
Example of an email received by the AOR
To:ERIC_C. _GAUFF@HUD.GOV
cc:
Subject:Grants.gov AOR Authorization
You requested access to submit grant applications through
Grants.gov on behalf of your organization.The e-Business
Point of Contact for your organization (as indicated in the CCR,
http://www.ccr.gov) approved the request so you are now authorized to submit
grant applications through Grants.gov.Your role is known as the Authorized
Organizational Representative (AOR) role, which is a person authorized to
submit applications on behalf of the organization. Click http://www.grants.gov/Apply for instructions on
how to apply for grants.
§Going to http://www.grants.gov/ and click the Applicants
link at the top of any screen in Grants.gov.Click on the Applicant Login Here box.
§At the next screen,
enter your Username and Password, and click on Login.
§On the left side of the
screen, select Manage Applicant Profile.
§Your status will be
either Approved or AOR Request Sent.
§If your status is Approved,
you are authorized to submit applications on behalf of your organization.
§If your status is AOR
Request Sent, you have not been approved and you should contact your
E-Business POC and have them authorize you as an AOR with Grants.gov.
The
Application Instructions is a zip file that contains the Notice of Funding
Availability (NOFA) instructions, which includes the General Section and
Program Sections of the NOFA.It also
includes forms, which are not part of the application page found at
Grants.gov.These forms should be
completed and submitted as attachments to your application.
b.At this screen, enter
the CFDA Number, Funding Opportunity NumberorFunding
Opportunity Competition ID to access the application package and instructions.
If you enter more than one, you will not find the instructions. We recommend
using the CFDA Number.Click on Download
Package.
c.At this screen, click
on Download at the Instructions & Application box. The
instructions contain the SuperNOFA General Section and Program Notice of
Funding Availability (NOFA) along with any additional forms not found in the
PureEdge application needed to create a complete application submission.
d.Also at the above
screen, Paragraph 2 indicates that, “Before you can view and complete an
application package, you must have the PureEdge Viewer installed”.See Chapter 3, Applying for a Grant, A3. Install the PureEdge Viewer.
Note:Grants.gov updated the PureEdge Viewer from Version 6.0 to Version
6.02.If you have the older version on
your system, you will need to uninstall and install the new version.Until you do so, you may not be able to open
the applications.
Once you have identified a grant opportunity
that you wish to apply for on Grants.gov and you are ready to download the
application and instructions, you can also register to receive email
notifications regarding any changes to the grant opportunity.You will be emailed in the event the
Opportunity is changed and republished on Grants.gov before its closing
date.
Changes
include modifications to the application or instructions, or the reposting of
the opportunity on Grants.gov.
To
register for updates, submit your email address when you download the specific
grant application and instructions on the Download Opportunity Instructions
and Application page.
a.After you have signed up for the email notification,
you can continue with the download of the Grant Application Instructions.At this screen, select Download
Application Instructions.
b.At the next dialogue box, click Yes to
continue and then click Save to save the instructions to your
computer.
c.At the next screen,
select a location on your computer to Save the Application Instructions.
You may want to create a folder for your grant applications.Be sure to write down the location where
you saved the instructions so you can find them later.
d.The next dialogue box
will indicate – DownloadComplete.Click on Close.This will return you to the Download Opportunity Instructions and
Application page where you can download the application package.
a.To download the Application
Package from the Download Opportunity Instructions and Application page,
select Download Application Package.
b.It is recommended that you immediately save the
application after it opens.Click on
the Save button.Give the
application a file name and save the application in the location where you
saved the Application Instructions.Click Save.
c.The application and instructions have been saved in
the same location.
Note:You can save, close, and return to the
application package and instructions at any time; however, you will need to
remember where you saved them.
To view application packages
you will need to download and install the PureEdge Viewer, which is free and
available at http://www.grants.gov/.Depending on the size of the application and instructions, it may
take several minutes to download. This small program will allow you to access,
complete, and submit applications electronically and securely. Download the
application package and save it to your hard drive.Then, double click the saved file to launch it and start filling
in the application package forms.
For the PureEdge Viewer to function
properly, your computer must meet the following system requirements:
Windows 98, ME, NT
4.0, 2000, XP
500 Mhz processor, 128 MB of RAM, 40 MB disk space
Web browser: Internet Explorer 5.01 or higher, Netscape Communicator 4.5 - 4.8,
Netscape 6.1, 6.2, or 7
§You
will be prompted to save a file to your computer; save it. It will download to
your computer. Then locate the saved file and open it to install the program by
following the directions on the installation screens.
Note: After completing the installation screens, you may be
asked to restart your computer to complete the installation. When you restart
your computer, you will be ready to proceed to the next "Get Started"
step.
§If
you have a problem installing PureEdge Viewer, it may be because you do not
have security permission to install a new program on your computer. Many
organizations have rules about installing new programs. If you have a problem
contact your system administrator.
If you do not have
a Windows operating system, you will need to use a Windows Emulation program.
Contact Grants.gov for more information.
Once you
download the Application Instructions and Application Package you can complete
them offline. Everything you need to complete an application is included in the
application package and instructions.
Note:It is important that you read the Notice of
Funding Availability (NOFA) General Section and Program Section carefully and
completely for specific instructions on completing your NOFA grant application.
The General Section is applicable to all NOFAs among HUD’s SuperNOFA
competitions and contains common information on instructions, forms, and
information resources.In the General
Section you will find:
§Statutory requirements
and background information applicable for all NOFAs under the HUD SuperNOFA
process.
§Resources for technical
assistance information.
§Detailed instructions
for the electronic application submission process, including information on
required forms, use of a DUNS number, registration requirements, and
application submission requirements.
§Instructions for
submitting a request for a waiver from electronic application submission
requirements.
§Award Administration
information, which describes the award process.
§Paper copies of
standard HUD forms and instructions, which are provided as exhibits of HUD
forms to be submitted with the electronic application as attachments.
The Program Section of your NOFA applies to the specific NOFA application
of interest to you.In the Program
Section you will find:
§Information on
availability of award funds.
§Performance period and
terms of award.
§Eligibility
requirements of the specific NOFA.
§Application submission
requirements pertinent to the specific NOFA including a checklist of specific
forms required to be submitted in the application as attachments.
The following 17 items explain the main elements of
the PureEdge grant application package.Also, the arrows on the application(See Section B4 – Sample Grants.gov
Grant Application) correspond to these items.
1.Instructions - Instructions for completing the specific
application package are listed at the bottom of the screen.
2.Scroll Bar - Use the Scroll Bars on your computer to
move up and down the application package.
3.PureEdge Forms - Each Grants.gov application package contains a
section that lists all of the PureEdge forms that are a part of the application
submission.As noted above, the
instructions contain additional information needed to submit a complete
application.The NOFA will also
identify any additional forms and information that you may need to submit to
have a complete application.
4.Cancel - The first thing you should do when opening an
application package is verify that it is the grant opportunity for which you
wish to apply.If not, press the Cancel
button at the top of the page, go back to Grants.gov, and download the proper
application package.
5.Field-Level Help - Field-level help is available to you at any
time.Click the toggle switch at the
top of the page with the arrow and question mark to turn it on. Place your
mouse over the field that you need an explanation.To turn off field-level help, click on the toggle switch again.
6.Spell Check - Spell check is also available with each
PureEdge form.
7.Save - You can save your application at any time by
clicking the Save button at the top of the screen.
Note:If you choose to save your
grant application before you have fully completed it, you will receive an error
message.This message is used to warn
the applicant that the grant application package is not yet completed.Click “Yes” to the File Overwrite
message.You will be able to save your
grant application package and complete it at a later time.
Note:It is highly recommended
that you create a folder for your grant applications.Jot down the name of the folder or location where you saved your
application so you can find it at a later date.
8.Submit - The
Submit button becomes active after all mandatory elements and mandatory
fields of the PureEdge forms in the grant application package have been
completed.If you are attaching files
make sure that the documents attached are the final versions you want to submit
with your application.All completed
forms including the Attachment Form must be moved to the completed
portion of the application.Some
examples of data that will be validated are the format of email addresses, the
format of dates, and the required fields in the forms that have been moved over
to the Mandatory Completed Documents for Submission box.
9.Print - Pressing the Print button prints all forms
in the application package.
10.Pre-Filled Information - All information on the top portion of the
application package will already be filled in by the system.
11.Application Filing Name - Assign a unique name for each application package,
which will help both you and Grants.gov identify your application.This can be any name you choose.HUD recommends that you use a combination of
your organization name and the project name for easy tracking.
12.Documents/Forms- Documents in the
Grants.gov application package are labeled as two groups: Mandatory and
Optional.HUD has placed forms
required for all applicants for a program in the Mandatory Documents
category.However, the Optional
Documents may be mandatory submissions for some applicants dependent upon
the applicable rules in the program NOFA.For example, if you use or intend to use Federal funds for lobbying
activities, you must complete the SF-LLL (it is mandatory) even though it is in
the Optional Documents box.However, if you do not intend to lobby or you are a federally recognized
Indian tribe, you would not have to complete the document.Be sure to read the NOFA to find out which
documents are mandatory and which are optional under the program for which you
are applying.
Note: Once forms are completed and moved to the Completed Document for
Submission boxes, you can click on the Check Package for Errors button to see
if all the mandatory fields in the Mandatory and Optional Documents are
completed.The mandatory fields will be
highlighted in yellow.When completing
a document not applicable to you, enter NA in all mandatory text fields and 000
in all mandatory numeric fields.
13.Open Form
- To open any form, click it, and then click the Open Form button.Note: It is recommended that you complete
the SF-424 first.Once the SF-424 is
completed, the information will transfer to the other forms.When you are finished entering data in any
form, click the Close Form button.Your work will be temporarily saved.
Note: In order to save your complete application package, you must click
the Save button on the application cover page.
14.Move Form- To denote that a form
is complete, click on it, and then click the right-pointing arrow to move it
over to the right.
15.Move Mandatory Forms- Once
completed, all forms in the Mandatory Documents box must be moved to the
Mandatory Completed Documents for Submission box to submit your
application.Complete all forms in the Optional
Documents box that are required as part of your submission and place in the
Optional Completed Documents for Submission box.
16.Check Package for Errors - If the Submit button does not become active
after all mandatory elements (highlighted in
yellow) in the Mandatory Documents have been completed, click on the Check
Package for Errors button to identify the number of errors and where they
are located in the application.
17.Attachments - This is
where you can attach other documents that pertain to the application (i.e.,
Rating Factors, Narrative Statements, Scanned Documents, Documents Contained in
the Instructions Download).You can
attach 15 documents to the Attachments Form in the Mandatory
Documents box and you can attach any number of documents to the Other
Attachments Form in the Optional Documents box.If a large number of such attachments need
to be submitted, you may compress them into a zip file for submission. See also Chapter
8, Zip (Compressed) File Assistance.Once you have completed the documents, save and attach them to the Attachments
Form and move them to the Mandatory or Optional Completed
Documents for Submission box.Click
Save after you move each document.
1.Scroll down the
application page to the yellow highlighted area. The yellow highlighted areas
are Mandatory Fields that must be completed before you can submit your
application.Applicants must input
information into these fields.
2.Once you add data into
the Mandatory Fields the yellow highlight will disappear.In this example, “Lead-Based Paint Hazard
Control Test” was entered as the Application Filing Name. Notice that the
yellow highlight is no longer visible.Make sure that all Mandatory Fields are completed.
There are two types of forms in the grant application
package that you downloaded from Grants.gov – Mandatory and Optional Forms.The NOFA will indicate which forms are Mandatory
and Optional.In each of the forms,
you will find mandatory data fields with a yellow background.See
also Chapter 3, Section B3. Components of the Application, Item 12.
Note:Even
though your specific NOFA may not require you to fill out a form in its
entirety, you must still fill out the mandatory fields in each of these forms.
Among the
Mandatory forms in the grant application package, you should complete the
SF-424 form first.By doing this,
common data (such as applicant name and address and the DUNS number, etc.) will
be completed in other PureEdge electronic forms in the application
package.
Note: As an AOR, the authenticated electronic
signature you received as part of the Credential Provider process will serve as
the official signature on the SF-424 cover page, and will be authenticated when
you submit your application electronically.
§If you are required to
submit narrative statements as part of your application, you must submit them
as an electronic file in Microsoft Word (version 9 or earlier) Microsoft
Excel 2000, or in Portable Document Format (PDF) that is compatible with Adobe
Reader version 6.0 or earlier.
§Each response to a
Rating Factor that requires a narrative statement should be submitted as a
separate file labeled with the appropriate Rating Factor name.
§Additional files or
documents needed for the application package should be attached using the Attachments Form or Other Attachments Form
included in the application package.
Applicants required to
submit documentation from organizations providing matching or leveraging funds,
documentation of 501(c)(3) status or incorporation papers, documents that
support the need for the program, Memorandum of Understanding (MOUs), or
documentation that supports your organization’s claim regarding work that has
been done to remove regulatory barriers to affordable housing have the
following two options:
Third-party documentation
can be scanned and saved as separate electronic files.Electronic files must be labeled so the
reader will know what the file contains.Matching or leveraging letters can be scanned into a single folder, or
the applicant can create a separate file for each scanned letter and label it
accordingly.All scanned files should
be placed together in a zipped folder and then attached to the application package
for electronic submission.See also Chapter 8, Zip (Compressed) File Assistance.Applicants should be aware that scanning
documents increases the size of files.Therefore to avoid upload issues due to the size of the files being
transmitted to Grants.gov via your internet service provider, HUD recommends
that if a document can be transmitted as an attached Microsoft Word, Microsoft
Excel or PDF file, or sent by facsimile, those methods should be used rather
than submission of scanned documents.
Note:Documents will only be accepted if saved as PDF, Microsoft Word
2000, and Excel 2000 files.
Applicants may submit
required documentation to HUD via facsimile (fax).The Fax method may only be used to submit attachments that are
part of your electronic application.HUD will not accept entire applications via fax.
Note: Applications submitted entirely via fax will be
disqualified.
Note:Applicants must use the
form HUD 96011, Facsimile Transmittal, as the cover page of the fax.HUD reads this cover page with an optical
character reader and if a different cover page is used for the fax
transmission, HUD cannot associate your fax to the submitted electronic
application and it will not be available for review and evaluation purposes.
The form HUD 96011, Facsimile Transmittal, is
an electronic form and is found in the Mandatory Documents box of the
PureEdge Grant Application Package.Applicants using the fax method should remember the following points:
Completing Standard Form 424 first will result
in all applicant information data fields being populated in the Facsimile
Transmission Form HUD 96011.
Print out the Facsimile Transmission Form for
submission of attachments by fax.For each attachment faxed to HUD, you should attach a Facsimile
Transmission Form HUD 96011.
Each application package downloaded from
Grants.gov contains a unique embedded ID number.Therefore, applicants using the Facsimile Transmission Form
HUD 96011 should make sure that the same form is used for every faxed
attachment supporting a particular application.See Chapter 3, Section B10.
Sample Facsimile Transmittal.
§If you are submitting
multiple applications, be sure to associate the correct Facsimile
Transmission Form HUD 96011 to the correct application.
§Faxed attachments can be faxed to (800) HUD-1010.
§Be sure to complete all required data fields on the
Facsimile Transmittal Form HUD 96011.
The first attachments form is the Attachments Form,
which is a Mandatory form in all of HUD’s grant applications.Use this form to attach files needed for the
grant application.
Note:HUD will only accept attached files that are
in Microsoft Word (version 9 or earlier, Microsoft Excel 2000 or PDF
files.Software other than the above will not be accepted.
To add a form click on Add Attachment.
This will take you to your computer’s
directory.Locate the file that
you want to attach and highlight it, click on OPEN.
The second attachments form
is the Other Attachments Form, which is located in the Optional
Documents section of the application.
You can attach any number of attachments to the Other
Attachments Form.
§If a large number of such attachments need to be
submitted, you may compress them into a zip file for submission. See also
Chapter 8, Zip (Compressed) File Assistance. To add attachments to this
form, click on the Add Optional Other Attachment box.
§This will take you to the Form Attachments dialogue
box, click on Attach.
§At the next screen, which is your computer’s directory,
locate the file that you want to attach, highlight it, and click on OPEN.
§At this screen, notice the file that was selected
now appears as an attachment.
§Click Done when all attachments have been added.
This step takes you back to the Other
Attachment Form where you can repeat the steps to add additional
forms, delete forms that have already been attached, or view/open
forms that have been attached.
§To see the forms that you have attached in this
section, click on the Add Optional Other Attachment box.This will take you to the Form
Attachments dialogue box where you can see the forms that have been
attached.
Use the Move Forms to Submission List and
Move Forms to Documents List buttons to move the Mandatory
Documents to the Mandatory Completed Documentsfor
Submission and the Optional Documents to the Optional
Completed Documents for Submission sections.
In this screenshot the three forms in the Mandatory
Documents section have been moved to the Mandatory Completed
Documents for Submission section.See also Chapter 3, B12,
Items 14 and 15.
You can submit a waiver
request if you will be unable to submit your application electronically.On December 29, 2005, HUD published a final
rule that established in 24 CFR 5.1005 the regulatory framework for HUD’s
electronic submission requirement. If the waiver is granted, the applicable
program office’s response will include instructions on how and where to submit
the paper application.HUD strongly
recommends that an applicant who is unable to submit an application
electronically, submit its waiver request to the applicable HUD office no later
than 15 days before the application deadline date.
To obtain more information
on waivers go to the General Section of the NOFA at:
Once you have completed your
application package, HUD recommends that you take the following steps before
submitting your application:
Review the application package and all the attachments to make sure
it contains all the documents that you want to submit to HUD as your
complete application; if it does, save it to your computer.If you have previously saved
versions of the application to your computer, remove those files so that
you do not mistakenly upload the wrong application submission. To check for other application packages,
conduct a search for files with the .xfd extension.
Check your AOR status on Grants.gov.Contact your E-Business POC if you have
not received authorization to submit the application, request
authorization. See Chapter 2, F. How to Check Your AOR Status.
When you are ready to submit the completed application, close all
other applications on your computer and turn on your Internet
Explorer.HUD recommends using
Internet Explorer as your browser for transmitting the application as it
has been successfully used by a wide variety of applicants.
Note: If you are using a dial-up modem, it may take several
minutes for the application to be uploaded and submitted. Please be patient.
This process does take longer using a dial-up modem. A high-speed Internet
connection or DSL connection will process the application at a much faster
rate.
Once all problems with your application are corrected
and you save the application, the Submit button will become active.You will then need to click the Submit
button
§At the next screen enter your Grants.gov
Username and Password.
§At this screen, which
is the Application Submission Verification and Signature screen you will be
asked to review the information on the screen and given an opportunity to sign
and submit your application or exit the application. If everything is correct
click on Sign and Submit Application.If not, click on Exit Application, which returns you to the
previous page where you can make changes.
§If you select
Sign and Submit Application, you will receive a Confirmation from
Grants.gov, which advises that your application is being processed.
§This Confirmation
includes the Grants.gov Tracking number assigned to the
application.
Note:It is
recommended that you save and print this screen for your records.
Screen
shot continued:
§Within 24-48 hours
after submitting your electronic application you should receive a Validation Message from
Grants.gov.The Validation Message
will tell you if the application has been received and validated or if it has
been rejected, and why.
§The Validation
Message also provides application tracking information.It is recommended that you Save
and/or Print this response for your records.
If you wish to
make changes to your application before the application due date but after you
have submitted it through Grants.gov, you can make changes to your existing
application stored on your computer and resubmit that application
through Grants.gov.
Note:
§HUD will use the
last application submitted as your official submission to review and
evaluate.
§Any earlier
submissions will be disregarded.
§Any previous
attachments faxed to HUD will still be accepted as part of your application as
long as you resubmit the same application.
§If you download a new application, you will need to fax
the documents again because the Facsimile Transmittal Number changes with
each application.
Note: If the Program Section of the NOFA calls for
funding on a first come-first serve basis, the last application submittal will
be the basis for determining the date and time of the application submission.
Once you have submitted an application, you can check
the status of your application submission. You can identify your application by
CFDA Number, Funding Opportunity Number, Competition ID, or Grants.gov Tracking
Number.
To check the status:
Go to http://www.grants.gov/ and click on the Applicants
link at the top of the Grants.gov home page.
Click on Login Here.
Login to the system using your Username and Password.
Click on the Application Status link at the left of your
screen.
Even though
you successfully submitted an application last year there are steps that you
need to take to make sure that you are ready to submit an application this
year.Provided below are the things
that you will need to do and should know before you get started.
Note:The CCR Point of Contact, E-Business Point
of Contact, and AOR can be the same person or different people.
Applicants are required to renew/update the
information in CCR on an annual basis. If you do not renew your registration,
it will expire and result in your Grants.gov application being rejected.
To renew your registration, the CCR Point of Contact
identified in the CCR Trading Partner Profile (TPP) should go to http://www.ccr.gov/,
and click on Update or Renew
Registrations Using TPIN. Enter your DUNS number and TPIN, and click the Submitbutton.
If there are no changes to the registration, click
the Validate/Savebutton for the information to
register in the system. If there are changes, enter the changes, and then click
the Validate/Savebutton.
Your registration renewal/update may take approximately 48 hours to update. You
can also call the CCR at 888-227-2423 for assistance.Note: You must click on the Validate/Saveor the Renew Profilebutton
in Registration Tools.
If you are registered in CCR, but do not know your
TPIN, the CCR Point of Contact should go to http://www.ccr.gov/.
Click on Update or Renew Registrations
Using TPIN. At the next screen click on Don’t Know Your TPIN? Select Click here for a TPIN Letter request.
On the next screen enter your DUNS number and click on Send
TPIN Letter. A confidential TPIN letter will be mailed to the
CCR Point of Contact
If your organization has
the same AOR their status should be active, however this should be
verified.If a new person will be
assigned, the new AOR will need to register with the Credential Provider and
Grants.gov.
You need to make sure that your Grants.gov
registration is active and you have the rights to submit a grant application on
behalf of your organization. To check your status the AOR should:
1.Go to http://www.grants.gov/
and click the Applicantslink
at the top of any Grants.gov screen.
2.At the next screen,
click on Login Here.
3.Enter your Username and
Password and click on Login. On the left side of the screen select Manage Applicant Profile.
4.At the next screen,
your status will be displayed in the screen. If the AOR status is Approved, you have authorization to
submit a grant application.If your
status is AOR Request Sent, the E-Business POC has not approved your request
and you will need to request authorization.See screen prints in Chapter 3, F. How to Check Your AOR
Status.
The AOR should contact Operation Research Consultants
(ORC), the Grants.gov Credential Provider at 800-816-5548 or 703-246-8536 between 7:30 a.m. and 6:00 p.m. eastern
standard time or via email at eauthhelp@orc.com. You may be required to
re-register.
Note: If you are required to
re-register with the Credential Provider, you will need to re-register your
Username and Password with Grants.gov.
In the event that you forget
your Password when submitting your application, the AOR can obtain a new
password from the Credential Provider.Complete the following steps:
Click the Register with Credential Provider
link on the left side of the screen.
Enter the DUNS number you used to register with
the CCR and Credential Provider.
Click the Register button.
On the left of the screen, click the User
Administration link.
Click on Forgotten Password.
Enter the Username that you received from
the Credential Provider.
Click the Submit button.
You will receive the question that you entered
as your password reminder.
Enter the answer to the question in the Answer
field.
Click the Submit button.You will be prompted to enter a new
password. Once you enter a new password, the Grants.gov system will
automatically be updated with the new password.
Or you can contact Operation
Research Consultants (ORC), the Grants.gov Credential Provider at 800-816-5548
or 703-246-8536 between 7:30 a.m. to 6:00 p.m. eastern standard time or via
email at eauthhelp@orc.com.
If you have
questions or need additional information, call the Grants.gov Contact Center at
800-518-GRANTS (4726) or email support@Grants.gov. The Contact Center hours of
operation are Monday through Friday 7 a.m. to 9 p.m. eastern standard time. If
you are a hearing or speech-impaired person, you may reach any of the telephone
numbers in this brochure by calling the toll-free Federal Information Relay
Service at 800-877-8339.
You have not registered successfully
with Grants.gov or the E-Business Point of Contact for your organization has
not assigned you the rights to submit grant applications on behalf of your
organization through Grants.gov.
Verify
that you have registered with Grants.gov or that you have received an email notification
stating that you have been designated as an Authorized Organization
Representative (AOR) and are able to submit grants on behalf of your
organization. To verify if you have been successfully registered with
Grants.gov, go to https://apply.grants.gov/ApplicantLoginGetID. For
instructions on how to register with Grants.gov and for information on being
designated as an AOR, go to https://apply.grants.gov/GrantsgovRegister.
INVALID_APP_ORG
_ONLY_OPP ERROR
The grant opportunity for which you
have applied is designated for Authorized Organization Representatives (AOR)
only. However, your application for a grant/grants was not submitted on
behalf of a company, organization, institution, or government.
An AOR submits a grant on behalf of a
company, organization, institution, or government. AORs have the authority to
sign grant applications and the required certifications and/or assurances
that are necessary to fulfill the requirements of the application process.
INVALID_DUNS ERROR
The DUNS number entered in your
application is invalid or does not match the DUNS number that is registered
with the Central Contractor Registry (CCR).
Verify that the DUNS number entered is correct and registered
with the Central Contractor Registry (CCR). For instructions on how to
register with the CCR, go to http://www.grants.gov/CCR
Register.
OPP_CLOSED ERROR
The Closing Date of the grant opportunity for which you have
applied has already passed and the grantor agency is no longer accepting
applications.
Confirm
the close date of your application.If you require additional information contact the grantor agency
directly.
INVALID_APP_INDIVIDUAL_ONLY_OPP_ERROR
The
grant opportunity for which you have applied is designated for individuals
submitting on their own behalf.However, your application for a grant/grants was submitted on behalf
of a company, organization, institution, or government.
An
individual submits a grant on their behalf, and not on behalf of a company,
organization, institution, or government.Individuals sign the grant application and its associated
certifications and assurances that are necessary to fulfill the requirements
of the application process.
OPP_EXIST_ERROR
The
grant opportunity for which you have applied is no longer accepting
applications or may have been deleted.
Unfortunately,
the grant opportunity is no longer accepting applications.You may want to contact the agency
directly to see if similar opportunities will be available in the
future.You can also sign up for
email notifications of future comparable grant opportunities.
1)Check that you entered your User ID and Password (the
credential) exactly as obtained with the Credential provider.The site is case sensitive.
2)Check that you have registered your User ID and Password with
Grants.gov
3)Verify your User ID and Password by going to http://e-auth.orc.com/ and clicking on
Verify Credential.
You are not authorized to submit on behalf of your organization.
You are registered with grants.gov but have not been made an AOR
by your E-Business POC.Contact the
E-Business POC and request authorization.If you have the MPIN and DUNS number, you can log in using the EBiz
link at the top of any grants.gov page, and perform this operation
yourself.
MEC error.
This is a general Microsoft error that is preventing
communication between your computer and Grants.gov. This error is NOT a
grants.gov generated error; it is on the users’ end.Grants.gov cannot troubleshoot this type
of error code. There could be any number of reasons for this error, but the
most common is that the size of the submission is causing a communication
interruption.You should try to
reduce the size of your application package by removing optional attachments
or submitting required attachments manually (requires Agency approval).
‘Wheel’ keeps spinning and it looks like nothing is happening.
The application package may be very large; be patient.Depending on the speed of your connection,
and the size of your application package, it could take some time to
upload.If it has been more than an
hour, you should stop the transmission and try to:
1)Move to a higher speed connection
2)Reduce the size of your submission by removing optional
attachments (requires agency approval)
3)Contact the grantor agency for assistance or alternative
submission procedures.
Page not found/Error 404.
Grants.gov is experiencing high server usage or the system might
be temporarily unavailable.Wait a
few minutes and try to resubmit.
We cannot accept your application at this time; please resubmit
later.
This is a very rare error condition encountered when the hard
disk on one of the servers receiving applications is full.Please call support at Grants.gov
immediately upon receiving this message.
Website found waiting for reply.
Message is related to the user's desktop machine/browser.Most literature point to spyware/adware
infestation that practically hijack the user's browser and cause tremendous
slow down or no access at all. This is NOT related to any of the Grants.gov
servers.There is also some evidence
of this message that can be traced to the user's desktop running two firewall
software systems.Other industry
literatures talk about some corporate firewall that can cause this message to
appear.There is also evidence that
this message is related to users who are using a router connected to
residential DSL/Cable services.In
this case, it is a bandwidth issue.
Submission has been archived for later submission.
Open Pure Edge viewer, click on the ‘gear’ symbol which is user
preferences, and ensure the setting is to “work online”.
Cannot launch viewer.
This message occurs when trying to open up a saved application
file. It indicates that the previous save resulted in a corrupt file, i.e.
unusable.Applicant should try to
revert to a previously saved version of the file or start over.
A virus was detected during the submission of your grant
application package.
Verify if any of your file attachments have a virus.When you have confirmed that you do not
have a virus, resubmit your application.
The DUNS number entered on the SF424 in Block 5 is invalid or
does not match the DUNS number that is registered with the Central Contractor
Registry (CCR).
Verify that the DUNS number entered is correct and registered
with the Central Contractor Registry (CCR). For instructions on how to
register with the CCR, click http://www.grants.gov/CCRRegister.
You have not registered successfully with
Grants.gov or the E-Business Point of Contact or your
organization has not assigned you the rights to submit grant applications on
behalf of your organization through Grants.gov.
Verify that you have registered with Grants.gov or
that you have received an email notification stating that you
have been designated as an Authorized Organization Representative (AOR) and
are able to submit grants on behalf of your organization. To verify if you
have been successfully registered with Grants.gov, test your login at:
https://apply.grants.gov/ApplicantLoginGetID.For instructions on how to register with Grants.gov and for
information about being designated as an AOR, click
https://apply.grants.gov/GrantsgovRegister.
The grant opportunity for which you have applied is no longer
accepting applications or may have been deleted.
Confirm the close date of your application. If you require
additional information, contact the grantor agency directly.
The application you have submitted does not contain the correct
forms for this opportunity.
Most likely, the grantor agency has changed the forms or other
requirements for this application. Download the application package again,
complete the forms, and then resubmit your application.
You received the following error after submitting an
application: “ Form was illegal XFD format –
Processing Exception”.
Contact the Grants.gov helpdesk at support@grants.gov. Inform
the helpdesk that you have received the following error after submitting an
application: " Form was illegal XFD format - Processing Exception".
The following are
definitions for technical terms and acronyms used in the data communications
industry:
Accrued
Expenditures
Charges
incurred by a recipient during a given period requiring the provision of
funds for: (1) goods and other tangible property received; (2) services
performed by employees, contractors, sub recipients, and other payees; and
(3) other amounts becoming owed under programs for which no current services
or performance is required.
Accrued
income
Sum of:
(1) earnings during a given period from (i) services performed by the
recipient, and (ii) goods and other tangible property delivered to
purchasers; and (2) amounts becoming owed to the recipient for which no
current services or performance is required by the recipient.
Acquisition
Cost of Equipment
Net
invoice price of the equipment, including the cost of modifications,
attachments, accessories, or auxiliary apparatus necessary to make the
property usable for the purpose for which it was acquired. Other charges,
such as the cost of installation, transportation, taxes, duty or protective
in-transit insurance, shall be included or excluded from the unit acquisition
cost in accordance with the recipient’s regular accounting practices.
Advance
Payment
A payment
made to a recipient upon request, either before outlays are made by the
recipient or through the use of predetermined payment schedules.
Agency
Specific Data Sets
Data that
an agency collects in addition to data on any of the SF-424 series forms.
Application
Package
A group
of specific forms and documents for a specific funding opportunity that are
used to apply for a grant.
Application
Package Template
One or
more forms and documents, which can be reused for multiple
opportunity-specific application packages.
Authorized Organization Representative (AOR)
An AOR submits a grant on behalf of a company, organization,
institution, or government. AORs have the authority to sign grant
applications and the required certifications and/or assurances that are
necessary to fulfill the requirements of the application process.
Award
Financial
assistance that provides support or stimulation to accomplish a public
purpose. Awards include grants and other agreements in the form of money or
property in lieu of money, by the Federal Government to an eligible
recipient. The term does not include: technical assistance, which provides
services instead of money; other assistance in the form of loans, loan
guarantees, interest subsidies, or insurance; direct payments of any kind to
individuals; and, contracts which are required to be entered into and
administered under Federal procurement laws and regulations.
Cage Code
A
five-character code, which identifies companies doing, or planning to do
business with the Federal Government, that is assigned through the CCR.
Cash
Contributions
A
recipient’s cash outlay, including the outlay of money contributed to the
recipient by third parties.
Catalog
of Federal Domestic Assistance (CFDA)
An online
database of all Federal programs available to state and local governments,
federally-recognized Indian tribal governments, territories and possessions
of the United States, domestic public, quasi-public, and private profit and
nonprofit organizations and institutions, specialized groups, and
individuals.
Catalog
of Federal Domestic Assistance (CFDA) Number
The
identifying number that a Federal program is assigned in the Catalog of
Federal Domestic Assistance (CFDA).
Central
Contractor Registry (CCR)
The
Central Contractor Registry (CCR) is the primary vendor database for the U.S.
Federal Government. CCR validates applicant information and electronically
shares the secure and encrypted data with the Federal agencies' finance
offices to facilitate paperless payments through Electronic Funds Transfer
(EFT). The CCR stores your organizational information, allowing Grants.gov to
verify your identity and to pre-fill organizational information on your grant
applications.
Closeout
Process
by which the awarding agency determines that all applicable administrative
actions and all required work of the award have been completed by the
recipient and the awarding agency.
Competition
ID
A grantor
selected ID that allows further distinction of the funding opportunity
number, which allows applications with the same funding opportunity number to
be assigned unique identifiers.
Context-Sensitive
Help
Online
help, which provides detailed information and instruction on a specific topic.
Contract
A
procurement contract under an award or subaward, and a procurement
subcontract under a recipient’s or subrecipient’s contract.
Cookie
A piece
of information sent by a Web Server to a Web Browser that the Browser
software is expected to save and to send back to the Server whenever the
browser makes additional requests from the Server. Depending on the type of
Cookie used, and the Browsers' settings, the Browser may accept or not accept
the Cookie, and may save the Cookie for either a short time or a long time.
Cooperative
Agreement
An award
of financial assistance that is used to enter into the same kind of
relationship as a grant; and is distinguished from a grant in that it
provides for substantial involvement between the Federal agency and the
recipient in carrying out the activity contemplated by the award.
Cost
Sharing or Matching
The
portion of project or program costs not borne by the Federal Government.
Credential
Provider
The
organization that validates the electronic identity of an individual through
electronic credentials, PINS, passwords and PKI certificates for Grants.gov.
Current
Accounting Period
The
period of time the recipient chooses for purposes of financial statements and
audits.
Data
Universal Numbering System (DUNS)
A unique
nine-character identification number provided by the commercial company Dun
& Bradstreet (D&B).
Date of
Completion
The date
on which all work under an award is completed, or the date on the award
document, or any supplement or amendment thereto, on which awarding agency
sponsorship ends.
Disallowed
Costs
Charges
to an award that the awarding agency determines to be unallowable, in
accordance with the applicable Federal cost principles or other terms and
conditions contained in the award.
Discretionary
Grant
A grant
(or cooperative agreement) for which the Federal awarding agency generally
may select the recipient from among all eligible recipients, may decide to
make or not make an award based on the programmatic, technical, or scientific
content of an application, and can decide the amount of funding to be
awarded.
Download
Transferring
data (usually a file) from another computer to the computer you are using.
E-Authentication
A
gateway, which provides access to numerous Credential Providers.
E-Business
Point of Contact
An E-Biz POC is responsible for the administration and
management of grant activities in his/her organization. E-Biz POCS grant
representatives of their organization the privilege to submit grant
applications through Grants.gov.
Email
Messages,
usually text, sent from one person to another via computer.
Equipment
Tangible
nonexpendable personal property, including exempt property, charged directly
to the award having a useful life of more than one year and an acquisition
cost of $5000 or more per unit. However, consistent with recipient policy,
lower limits may be established.
Excess
Property
Property
under the control of an awarding agency that, as determined by the head of
the awarding agency or his/her delegate, is no longer required for the
agency's needs or the discharge of its responsibilities.
Exempt
Property
Tangible
personal property acquired in whole or in part with Federal funds, where the
awarding agency has statutory authority to vest title in the recipient
without further obligation to the Federal Government. An example of exempt
property authority is contained in the Federal Grant and Cooperative
Agreement Act, 31 U.S.C. 6306, for property acquired under an award to
conduct basic or applied research by a nonprofit institution of higher
education or nonprofit organization whose principal purpose is conducting
scientific research.
Federal
Share of Real Property, Equipment, or Supplies
The
percentage of the property or supplies’ acquisition costs and any improvement
expenditures paid with Federal funds. This will be the same percentage as the
Federal share of the total costs under the award for the funding period in
which the property was acquired (excluding the value of third party in-kind
contributions).
Federally
Recognized Indian Tribal Government
The
governing body of any Indian tribe, band, nation, or other organized group or
community (including any Native village as defined in section 3 of the Alaska
Native Claims Settlement Act) certified by the Secretary of the Interior as
eligible for the special programs and services provided by him through the
Bureau of Indian Affairs.
Fedgrants.gov
The
current website at which you can search for grant opportunities.
Financial
Assistance
The
transfer of a thing of value from a Federal agency to a recipient to carry
out a public purpose of support or stimulation authorized by a law of the
United States (see 31 U.S.C. 6101(3)). An agency may provide financial
assistance through various types of transactions, including grants,
cooperative agreements, loans, loan guarantees, interest subsidies,
insurance, food commodities, direct appropriations, and transfers of property
in place of money.
Frequent
Questions
A list of
commonly asked questions and their answers.
Funding
Opportunity Announcement
A
publicly available document by which a Federal agency makes known its
intentions to award discretionary grants or cooperative agreements, usually
as a result of competition for funds. Funding opportunity announcements may
be known as program announcements, notices of funding availability,
solicitations, or other names depending on the agency and type of program.
Funding opportunity announcements can be found at Grants.gov/FIND and on the
Internet at the funding agency’s or program’s website.
Funding
Period
The
period of time when Federal funding is available for obligation by the
recipient.
Government
A State
or local government or a federally recognized Indian tribal government.
Grant
An award
of financial assistance the principal purpose of which is to transfer a thing
of value from a Federal agency to a recipient to carry out a public purpose
of support or stimulation authorized by a law of the United States (see 31
U.S.C. 6101(3)). A grant is distinguished from a contact, which is used to
acquire property or services for the Federal government's direct benefit or
use.
Grants.gov
A
“storefront” web portal for use in electronic collection of data (forms and
reports) for Federal grant-making agencies through the Grants.gov site:(http://grants.gov/)
Grants.gov
Tracking Number
A number
set used by Grants.gov, which is used to identify each application it,
receives.
Individual
An Individual submits a grant on their behalf, and not on behalf of a company,
organization, institution, or government. Individuals sign the grant
application and its associated certifications and assurances that are
necessary to fulfill the requirements of the application process.
Intangible
Property and Debt Instruments
Includes
trademarks, copyrights, patents and patent applications, and such property as
loans, notes and other debt instruments, lease agreements, stock and other
instruments of property ownership, whether considered tangible or intangible.
Inter-Agency
Electronic Grants Committee (IAEGC)
An
organization, which encourages and assists federal agencies in developing
electronic grants systems and standardizing electronic commerce methodologies
throughout the federal government.The IAEGC is chartered to Grants.Gov Program Management Office.
Local
Government
A local
unit of government, including specifically: a county, municipality, city,
town, township, local public authority, school district, special district,
intra-state district, council of governments (whether or not incorporated as
a nonprofit corporation under State law), any other regional or interstate
entity, or any agency or instrumentality of local government.
Login
The act
of connecting to a computer system by giving your credentials (usually your
"Username" and "Password").
Mandatory
Grant
A grant
(or cooperative agreement) awarded under a program where the authorizing
statute requires the head of the agency or designee to make an award to each
eligible entity under the conditions and in the amount (or based on the
formula) specified in the statute.
Marketing
Partner ID (MPIN)
A
personal code that allows you to access other government applications such as
the Past Performance Automated System, DoDBusOpps and TeDS. The MPIN may act
as your password in these other systems. You make up the code and register it
in CCR. The MPIN must have 9 digits containing at least one alpha character
(must be in capital letters) and one number (no spaces or special characters
permitted).
North
American Industry Classification System (NAICS) Code
A code
with a maximum of six digits used to classify business establishments. This
code will be replacing the Standard Industrial Classification (SIC) code.
Obligations
The
amounts of orders placed, contracts and grants awarded, services received and
similar transactions during a given period that require payment by the
recipient during the same or a future period. The amounts of orders placed,
contracts and grants awarded, services received and similar transactions
during a given period that require payment by the recipient during the same
or a future period.
Operational
Research Consultants (ORC)
The
organization that Grants.gov has selected to validate the electronic identity
of an individual through electronic credentials, PINS, passwords and PKI
certificates.
Organization
A grant
applicant who is submitting a grant on behalf of a company, state, local or
tribal government, academia or research institution, not-for-profit, or any
other type of institution.
Outlays
or Expenditures
Charges
made to the project or program, which may be reported on a cash or accrual
basis.
Password
A code
used to gain access to Grants.gov along with a Username. Good passwords
contain letters and non-letters and are not simple combinations such as
virtue7.
PDF
A file
format designed to enable printing and viewing of documents with all their
formatting (typefaces, images, layout, etc.) appearing the same regardless of
what operating system is used, so a PDF document should look the same on
Windows, Macintosh, Linux, OS/2, etc.
Personal
Property
Property
of any kind except real property. It may be tangible, having physical
existence, or intangible, having no physical existence, such as copyrights,
patents, or securities.
Point of
Contact (POC)
An
individual who is designated as the person responsible for authorization and
maintenance of information on behalf of a CCR registrant, coordinating
communication among organizations.
Prior
Approval
Written
approval by an authorized awarding agency official evidencing prior consent.
Program
Income
Gross
income earned by the recipient that is directly generated by a supported
activity or earned as a result of the award.
Project
Costs
All
allowable costs, as set forth in the applicable Federal cost principles (see
Sec. 74.27), incurred by a recipient and the value of the contributions made
by third parties in accomplishing the objectives of the award during the
project period.
Project
Period
The
period established in the award document during which awarding agency
sponsorship begins and ends.
Property
Real
property, equipment, intangible property and debt instruments.
PureEdge
Viewer
A small,
free program that will allow you to access, complete, and submit all
application packages electronically and securely through Grants.gov.
Quick
Reference
A job aid
that will provide the information you likely will use most often.
Real
Property
Land,
including land improvements, structures and appurtenances thereto, but
excludes movable machinery and equipment.
Recipient
An
organization receiving financial assistance directly from an awarding agency
to carry out a project or program.
Research
and Development
All
research activities, both basic and applied, and all development activities
that are supported at universities, colleges, hospitals, other nonprofit
institutions, and commercial organizations. “Research” is defined as a
systematic study directed toward fuller scientific knowledge or understanding
of the subject studied. “Development” is the systematic use of knowledge and
understanding gained from research directed toward the production of useful
materials, devices, systems, or methods, including design and development of
prototypes and processes. The term research also includes activities
involving training of individuals in research techniques where such
activities utilize the same facilities as other research and development
activities and where such activities are not included in the instruction
function.
Researcher
A Grant Researcher writes, prepares, and/or searches for grant
applications on their own behalf, or on behalf of a company, organization,
institution, or government, but does not plan to sign the grant
application or its associated certifications and assurances.
Role
Manager
The
person listed as the Point of Contact for a specific grantor agency or
sub-agency. This person will receive any email notifications about
application submissions, depending on the option selected in the agency's
profile.
SIC Code
Being
replaced by the NAIC code, a code that was used to classify business
establishments.
Standard
Form 424 (SF-424) series forms
Standard
government-wide grant application forms including:
SF-424
(Application for Federal Assistance cover page);
SF-424A
(Budget Information – Non-construction Programs);
SF-424B
(Assurances – Non-construction Programs;
SF-424C
(Budget Information – Construction Programs); and
SF-424D
(Assurances – Construction Programs); as well as named attachments including
Project Narrative and Budget Narrative.
State
Any of
the several States of the United States, the District of Columbia, the
Commonwealth of Puerto Rico, any territory or possession of the United
States, or any agency or instrumentality of a State exclusive of local
governments.
Subaward
An award
of financial assistance in the form of money, or property in lieu of money,
made under an award by a recipient to an eligible subrecipient or by a
subrecipient to a lower tier subrecipient. The term includes financial
assistance when provided by any legal agreement, even if the agreement is
called a contract, but does not include procurement of goods and services nor
does it include any form of assistance, which is excluded from the definition
of “award.”
Subrecipient
The legal
entity to which a subaward is made and which is accountable to the recipient
for the use of the funds provided.
Supplies
All
personal property excluding equipment, intangible property, and debt
instruments as defined in this section, and inventions of a contractor
conceived or first actually reduced to practice in the performance of work
under a funding agreement.
Suspension
A
post-award action by the awarding agency that temporarily withdraws the
agency’s financial assistance sponsorship under an award, pending corrective
action by the recipient or pending a decision to terminate the award.
Synopsis
of Funding Opportunity
Summary
information extracted from or based on the funding opportunity announcement
that is electronically posted at the government-wide website known as
Grants.gov/Find. The posting at Grants.gov/FIND
includes a direct link to the funding opportunity announcement or includes an
uploaded copy of the funding opportunity announcement.
System
Requirements
Computer
functionality and programming which is required in order for a specific
program to operate.
Trading
Partner Identification Number (TPIN)
The
restricted access number assigned by CCR to the main CCR Point of Contact who
manages information for the CCR registrant.
Termination
The
cancellation of awarding agency sponsorship, in whole or in part, under an
agreement at any time prior to the date of completion.
Third
Party in-kind Contributions
The value
of non-cash contributions provided by non-Federal third parties. Third party
in-kind contributions may be in the form of real property, equipment,
supplies and other expendable property, and the value of goods and services
directly benefiting and specifically identifiable to the project or program.
Tutorial
A
computer-based training lesson designed to teach you everything you need to
know about using Grants.gov.
Unobligated
Balance
The
portion of the funds authorized by an awarding agency that has not been
obligated by the recipient and is determined by deducting the cumulative
obligations from the cumulative funds authorized.
Upload
Transferring
data (usually a file) from the computer you are using to another computer.
User
Guide
A
well-indexed, comprehensive guide to reference information about Grants.gov.
User Name
The ID,
which allows access into specific sections of Grants.gov.
XML
A widely
used system for defining data formats. XML provides a very rich system to
define complex documents and data structures such as invoices, molecular
data, news feeds, glossaries, inventory descriptions, real estate properties,
etc.
Grants.gov
recognizes that support to users of Non-Windows operating systems and the
PureEdge Viewer is often required across a distinct segment of the grant
applicant community. Although at this time, the PureEdge Viewer is only
available for Windows based installations, Grants.gov offers support for
Non-Windows platforms.
Grants.gov is
working with PureEdge to develop a Non-Windows compatible viewer. PureEdge has
committed to providing a platform independent viewer by November 2006.
Information related to the Non-Windows compatible viewer will be posted to this
webpage. Please bookmark this page and return at your convenience for more
details.
Non-Windows User PureEdge Support
As a part of a
Grants.gov ongoing commitment to releasing new features and site enhancements,
Grants.gov is proud to partner with NIH (National Institutes of Health) to
launch Citrix server availability for all users.
Beginning December
20, 2005, non-Windows users will be able to download and complete the PureEdge
forms by taking advantage of the free Citrix server. Non-Windows users are also
able to submit completed grant applications via the Citrix environment.
Instructions are provided below on how to use the Citrix server functionality:
When completing
a grant application package you may find that some grant-making agencies
recommend that applicants submit attachments to Grants.gov as a PDF. Using PDF
allows you to preserve the formatting of your document.
How can you convert your documents to Portable Document
Format?
PDF generator
software is available to help you save your documents as PDFs. There are
several programs available for both PCs and Macs, along with websites that will
perform the conversion for you.
Please note:
When naming your file, please do not use special characters or spaces in the
file names. Files that do have special characters or spaces in the title are
not recognized as PDFs by some systems.
The list below
contains some of the PDF generators on the market, many of which are free or
very inexpensive. Grants.gov does not endorse any particular software.
Note: Please consult vendor websites
for additional information. The websites are listed in alphabetical order and
the vendor descriptions are accurate, as of July 2004.
Alternatively, you can do a
web search using the term "free .zip utility," which will result in a
number of options. There are many brands of file compression software that will
zip and unzip files. HUD does not endorse any particular brand of
software.
Grants.gov Contact Center- If
you have questions or need additional information, call the Grants.gov Contact
Center at 800-518-GRANTS (4726) or email at support@Grants.gov.
The Contact Center hours of operation are Monday through Friday 7 a.m. to 9
p.m. eastern standard time. A training demo on how to complete an application
package is available under Tips and Tools on the Grants.gov homepage. If you
are hearing or speech-impaired, you may reach any of the telephone numbers in
this brochure by calling the toll-free Federal Information Relay Service at 800-877-8339.
Central Contractor Registration (CCR)
-Contact the CCR
Assistance Center 24 hours, 7 days a week at 888-227-2423 or 269-961-5757 for
assistance or at http://www.ccr.gov/.
Credential
Provider –Contact Operational Research Consultants (ORC), the Grants.gov
Credential Provider at 800-816-5548or 703-246-8536 between 7:30
a.m. to 6:00 p.m. eastern standard time or via email at eauthhelp@orc.com.
HUD-You can also obtain
information on HUD’s website at http://www.hud.gov/grants,
where you can find background information on HUD’s grant programs and HUD
webcasts that provide information on each grant program.To find out more about the SuperNOFA
program, contact the NOFA Information Center at 800-HUD-8929 or at 800-HUD-2209
(TTY) for the hearing impaired.The
hours of operation are 10:00 a.m. to 6:30 p.m. eastern standard time, Monday
through Friday, excluding Federal holidays.
Once you have identified a grant opportunity
that you wish to apply for on Grants.gov and you are ready to download the
application and instructions, you can also register to receive email
notifications regarding any changes to the grant opportunity.
The form HUD 96011, Facsimile Transmittal, is
an electronic form and is found in the Mandatory Documents box of the
PureEdge Grant Application Package.
